It has taken several years for me to convince myself to go to from desktop to the cloud. It has been a process of slowly making the change. The driving force is that is what many of my new clients are looking for; also advances in technology allow me to do a lot more seamlessly especially my bookkeeping in the cloud.
I have clients using QuickBooks POS powered by Revel for their retail needs; all sales, cost of goods, etc. are automatically sent to QuickBooks Online; they also are integrated with their online store. As their accountant, the online version works with Intuit Tax Online!
Every day new applications are being created to work with the cloud; while applications for the desktop are flourishing, these same programs working with the desktop now have sister applications for the cloud. All of Intuit’s cloud programs have mobile versions as well. One thing to remember is that the mobile versions are never quite like the full version. Read more.
You can work anywhere in the world as long as there is an internet connection. For the accountants, for many years, I had to use remote desktop software to access my client’s information; now, a client can invite me as an external accountant, and I can do client review, classes, reconciliations, etc. (with the accountant’s version)remotely. And all my clients are all in one place; one signal allows me to access those clients that have permitted me to review their books.
A vigilant approach to server security is paramount, whether your business server is cloud-based or otherwise. Cloud service providers are responsible for maintaining tight security on the servers they manage, continually upgrading patches and seeking new ways to detect invaders. It is these additional security skills and resources which benefit cloud server adopters the most.
As with the internet, cloud computing is powered by open source software such as HTML, Java, PHP and the LAMP stack (Linux, Apache, MySQL, and Perl). Open source software is reliable, high quality, inexpensive to develop and can quickly take on the latest technological advancements. Cloud providers have even developed their own open source operating systems which are simple to implement, scalable and feature-rich.
Cloud computing doesn’t have to be an all-or-nothing solution; it is designed to complement your current IT investment, and with careful consideration and planning, it can be adopted over a period of time. Businesses approach moving to a cloud hosting in different ways depending on their performance needs and budget. An example is the “hybrid” approach, where a business transfers less critical application to the cloud and continues to maintain sensitive functions on a dedicated server. When the dedicated server requires new hardware or replacing, the applications can simply be moved to the cloud server, saving both time and money.
IT Focus Shift
The average IT department spends roughly two-thirds of their budget on maintaining their existing server and applications, casting a shadow on development and improvement strategies. However, new technologies such as cloud computing not only outsource the maintenance to dedicated cloud providers but also require a new level of strategic planning. Essentially, moving to the cloud would enable your IT department to develop better systems to transform business practice, making processes simpler, faster and more effective.
Whatever motivates your business to consider a cloud-bookkeeping, it is clear that the benefits provide your business with a competitive edge. With the latest technology and flexible applications; to a more strategic use of your IT budget, there has never been a better time for big businesses to adopt the cloud. More details in site: http://www.bookkeeperco.com.au